When it comes to planning an event of almost any kind, there are certain things that you need to take into consideration and certain things which must ultimately take preference when planning. Some things are perfectly fine when left until the last minute, but others need to ideally be planned months in advance if you want to ensure that your event is a success. As such, we’ve decided to put together three top tips for planning an event:
1. Choosing A Venue
You can’t do anything until you’ve found a venue for your event, and therefore it needs to be the first thing you do. You can’t book acts, promote or even begin to think about sorting tickets until your venue is confirmed, so spend some time researching suitable venues and get one confirmed. A few key things to consider are the location, capacity and cost, as the perfect venue should always be a trade-off between these three. You’ll hopefully know the best local venues, but if you’re struggling the likes of Venue Finder may be able to help!
2. Booking An Act
Once you’ve got a venue confirmed, it’s time to start booking your acts! Whether these are live bands like The Talent, DJs or speakers, you’ll know better than anyone what you’re going for, and will hopefully be in a position to approach the people who you want playing at your event! Just bear in mind that, the sooner you get in touch, the more likely an act will be available…don’t expect any miracles if you’re planning a last minute event!
3. Sorting The Sound System
Every event will need a sound system of some sort, and many venues still don’t have in-house PA systems. Because of this, the best option is usually to hire a PA system from a local company. Spend some time chatting over your needs and requirements, and be sure to have information on your venue to hand, and also the capacity and the type of event that you’re running too. They’ll then be in a position to advise on the most appropriate and suitable system. In terms of who to contact, always consider your local company, but in London, why not consider London Speaker Hire, or in Essex, what about A.T. Music Group?
Above all, planning an event can be time consuming. However, when you get it right and have a packed room full of punters enjoying themselves, it’s a very, very rewarding feeling!